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Communications Adviser

Part time, 25 hours per week

This is a new role—busy and diverse. Reporting to the Senior Communications Adviser, you’ll be maintaining the corporate website, producing newsletters, updating information screens, and handling public enquiries.

You have a keen eye for detail and can write using plain English while keeping your audience in mind.

We are looking for someone with a lively mind and a hands-on attitude who has experience in using SilverStripe, InDesign, and MS Office. An understanding of how government, Parliament, and legislation work would be useful. But willingness to learn is what’s most important.

The Parliamentary Counsel Office drafts government legislation and publishes official legislation online. We are a friendly bunch, committed to the work we do, and we enjoy working in the office’s supportive environment.

For more about the role see the job description and person specification below. For further information please contact Gillian McIlraith on 04 817 6707 or email gillian.mcilraith@pco.govt.nz.

Applications close: Monday 17 September 2018

How to apply »

Job description

Workplace

Parliamentary Counsel Office
Reserve Bank Building
2 The Terrace
Wellington 6160

Reports to

Senior Communications Adviser

Liaises with

Internal

Chief Parliamentary Counsel (CPC)
Senior Management Team
Third tier managers
All other PCO staff

External

Parliamentary Service
Office of the Clerk
Government agencies
General public
Printers and suppliers as necessary

Primary purpose

The purpose of the position is to support the PCO’s strategic direction by assisting in producing communications that are accurate, timely, and targeted to appropriate audiences

Key accountabilities

The Communication Adviser supports the Senior Communications Adviser to deliver communications outputs and is responsible for a range of tasks from among the following:

  1. producing a monthly staff newsletter by writing and collecting material, laying out, and distributing to staff
  2. updating and maintaining the PCO corporate website
  3. updating the Legislation Design and Advisory Committee website as required
  4. converting documents to HTML and publishing online
  5. responding to public enquiries
  6. assisting with production of external publications, including the PCO Annual Report and the PCO Quarterly
  7. creating content for and maintaining the PCO’s information boards (“TV screens”)
  8. maintaining mailing lists
  9. assisting with the creation of surveys and reporting of results
  10. contributing to the user help pages on the New Zealand Legislation website as required
  11. drafting, editing, and proofreading content
  12. liaising with printers and other external suppliers
  13. providing materials and organisational support for special events
  14. providing backup for media liaison when required
  15. contributing to the PCO intranet and wiki, recommending enhancements, and updating when necessary
  16. assisting with communications advice to the CPC, Senior Management Team, and staff as required
  17. participating in special projects as required
  18. undertaking any other related duties as required by the Senior Communications Adviser.

Person specification

Qualifications

1. The ideal Communications Adviser will have a qualification in the field of communications or relevant work experience.

 Experience

 2. A minimum of two years’ experience in communications is desirable.

 Skill requirements

The Communications Adviser will:

  • have personal integrity
  • have discretion and maintain confidentiality
  • build and maintain effective interpersonal relationships
  • effectively and efficiently co‑ordinate, perform, and progress work to completion
  • provide high-quality results for each person for whom the Communications Adviser provides a service
  • continually develop knowledge and skills in others and personally.

 4. The ideal Communications Adviser’s skills will include:

  • presenting complex ideas accurately with a commitment to plain language
  • understanding and responding to audience needs
  • a sound knowledge of written English
  • excellent editing and proofreading skills
  • familiarity with best practice digital publishing
  • producing visually appealing products
  • achieving high standards of accuracy
  • prioritising and working efficiently in order to meet deadlines
  • maintaining computer literacy, including knowledge of the Government Web Standards
  • familiarity with SilverStripe, InDesign, Dreamweaver, Photoshop, and MS Office products
  • ideally some knowledge of te reo Māori or tikanga Māori       
  • ideally an understanding of the machinery of government, parliamentary process, and legislation.

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