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LDAC Administrator

Fixed term to end February 2020, 25 hours per week

The Parliamentary Counsel Office (PCO) provides legislative drafting services to the Government and publishes official legislation online and in hard copy.

The PCO is committed to contributing to Great Law for New Zealand. As part of that commitment, the PCO takes responsibility for the secretariat services of the Legislation Design and Advisory Committee (LDAC). The LDAC is responsible for the Legislation Guidelines, which are a guide to making good legislation, ensuring draft legislation is consistent with constitutional principles.

The LDAC is looking for a motivated and experienced administrator to provide efficient and responsive administration support to the committee. The role requires someone who thrives on juggling multiple tasks with moving deadlines. You will be reliant and resilient with strong attention to detail. Excellent computer skills are a must, as are exceptional written communication skills. You will have proven organisational and time management skills and the ability to remain calm under pressure.

For more information please see the job description and person specification below.

Applications close: Monday 26 August 2019

How to apply »

Job description

Workplace

Parliamentary Counsel Office
Level 13
Reserve Bank Building
No 2 The Terrace
Wellington 6160

Reports to

Senior Adviser, Legislative Design and Advisory Committee (LDAC)

Liaises with

Internal
LDAC Adviser
Deputy Chief Parliamentary Counsel (Drafting)
Parliamentary Counsel
Other PCO staff

External
LDAC members
Attorney-General’s office
Officials from government departments and agencies
External agencies and service providers

Primary purpose

The primary purpose of this role is to provide efficient and responsive administrative support to the LDAC, and on these aspects of the role, to work closely with the Senior LDAC Adviser.

Key accountabilities and responsibilities

The duties of the LDAC Administrator include:

  1. Providing administrative and secretarial support to the LDAC
  2. Organisation of LDAC meetings, including liaising with LDAC members, Government departments, and the PCO  
  3. Administrative and secretarial tasks, including the preparation and distribution of minutes, agendas, documents, and travel bookings, organising catering, and email management
  4. Generating weekly reports to LDAC members, and other draft reports on LDAC activity, in liaison with LDAC Advisers
  5. Organisation of all LDAC seminars, conferences, and workshops
  6. Maintenance of various LDAC tracking spreadsheets, the LDAC website content, filing, and other record management duties
  7. Generating pro-forma letters and/or briefings to the Attorney-General (A-G) in liaison with LDAC Advisers, liaising with the A-G’s office, Select Committee clerks, Government departments, external agencies, and suppliers
  8. Assisting the LDAC Advisers and summer clerks with the Legislation Bids process at the start of each year
  9. Managing LDAC surveys
  10. Building and maintaining effective working relationships with LDAC committee members and the LDAC Advisers
  11. As a member of the PCO support staff team, assisting other managers and backing up other support staff
  12. Demonstrating discretion when dealing with confidential matters
  13. Applying an active and flexible approach to tasks and problem solving, and being willing to take on additional responsibilities, as required
  14. Consistently presenting a positive image of the LDAC in both written and oral communications.

Person specification

Experience

1.  Previous experience in an Administrator or Personal Assistant role in the public sector is preferred.

Competencies and attributes

The ideal applicant will have the following skills and attributes:

2.  handles work promptly, efficiently, accurately, and consistently to a high standard, with attention to detail

3.  uses initiative to progress work independently and think and plan ahead to anticipate requirements

4.  excellent time management and personal organisation

5.  communicates effectively, both orally and in writing. Good command of the English language

6.  deals sensitively and sensibly with people and issues, and works cooperatively with people at all levels, with a flexible approach and a commitment to being a good team player. Able to develop and maintain positive and productive relationships

7.  sound judgement, maintains confidentiality, has integrity and high personal and professional standards

8.  is comfortable with change and managing multiple tasks

9.  remains calm and effective under pressure

10.  can take accurate minutes of meetings

11.  is a competent user of technology and software packages including Outlook, Word, PowerPoint, Excel and document management systems

12.  is well presented

13.  has an interest in both the policy and parliamentary environments.

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