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Performance measures 2012/13

These are the measures that we will use in the financial year 1 July 2012 to 30 June 2013 to assess our performance. The information is provided to supplement that in the PCO's Performance Information for Appropriations 2012/13 (PDF 57KB) and our 2012—17 Statement of Intent.

Performance measures Budgeted standard
Output class: Access to Legislation
Free public access to the New Zealand Legislation (NZL) website is available 24 hours a day, seven days a week as per the Service Level Agreement with Unisys 99%
Drafting tool availability for Office of the Clerk and Inland Revenue Department staff. A 100% budget standard is not appropriate as system outages are required for planned upgrades 92%
Proportion of principal legislation officialised as at 30 June 2013 100%
Public enquiries are responded to within one working day 90%
Public enquiries are responded to within five working days 100%
The reprints of Acts and Statutory Regulations listed on the annual reprints programme are compiled and published within the timeframes listed on the PCO website (www.pco.parliament.govt.nz/reprints-scheduled) 100%
Amendments will be consolidated within 15 working days of the date of effect of the amendment 100%
The number of Government Bills supplied to the House and published in the calendar year. As this output is demand driven, quantities will vary from year to year
50—70
The number of Supplementary Order Papers (SOPs) supplied to the House and published in the calendar year. As this output is demand driven, quantities will vary from year to year 70—100
The number of Acts of Parliament published in the calendar year. As this output is demand driven, quantities will vary from year to year 80—120
The number of Statutory Regulations published in the calendar year. As this output is demand driven, quantities will vary from year to year 300—400
The number of interim indexes of Statutory Regulations published in the calendar year
4 per year
Legislation is published in printed and electronic forms within the following timeframes:
  • within one working day the following will be available on the NZL website:
    • all new Government Bills introduced into the House
    • after the printed version is made available to the House, all subsequent versions of Bills
    • after they have been circulated to Members of Parliament, all SOPs
    • after they are notified in the New Zealand Gazette, all Statutory Regulations
  • within five working days:
    • of introduction or release, all Government Bills and SOPs are published and provided for sale at designated bookshops and to subscribers
    • of assent, all Acts are available on the NZL website
    • of being made, all Statutory Regulations are published and provided for sale at designated bookshops and to subscribers
  • within ten working days:
    • of assent, all Acts are published and provided for sale at designated bookshops and to subscribers
  • within the first half of the following calendar year:
    • all annual volumes of Acts and annual volumes of Statutory Regulations are published
    • the Tables of New Zealand Acts and Ordinances and Statutory Regulations and Deemed Regulations in Force is published
100%
The Attorney-General is satisfied that the quality standard has been achieved.
The quality standard is that:
  • the annual volumes of Acts contain correct copies of the Acts of Parliament and the annual volumes of Statutory Regulations contain correct copies of the Statutory Regulations
  • reprints of Acts and Statutory Regulations correctly state the law enacted or made by the Acts and Statutory Regulations reprinted and by the amendments to that legislation
  • the electronic database of Acts (both as enacted and with their amendments incorporated), Statutory Regulations (both as made and with their amendments incorporated), Bills, and SOPs is up to date
  • Bills, SOPs, Acts of Parliament, Statutory Regulations, the annual volumes, reprints, and the Tables of New Zealand Acts and Ordinances and Statutory Regulations and Deemed Regulations in Force is published in accordance with best industry practice
The Attorney-General is satisfied
Output class: Law Drafting Services
All Bills on the annual legislative programme in categories 1 and 2 (both of which are Bills that must be passed in the current calendar year) are drafted. As this output is demand driven, quantities will vary from year to year 100%
Government Bills drafted and amended in the calendar year. As this output is demand driven, quantities will vary from year to year 50—70
Statutory Regulations drafted in the calendar year. As this output is demand driven, quantities will vary from year to year 300—400
The Attorney-General is satisfied that the following quality and timeliness standards have been achieved.
The quality standard is that:
  • Bills and Statutory Regulations are legally effective, clear, consistent with other legislation, the general law, and international law
  • Bills and Statutory Regulations are consistent with the policy they implement, legal principle, the New Zealand Bill of Rights Act 1990, and the Human Rights Act 1993
  • advice given on matters relating to the provision of legislative drafting services, including advice on legislative drafting, parliamentary procedure, executive government process, and the law, is sound, practical, and clear
The timeliness standard is:
  • Bills, Statutory Regulations, and SOPs are drafted in accordance with time frames set by, or agreed with, the Government, select committees, instructing departments and agencies
The Attorney-General is satisfied
The proportion of instructing departments and agencies we survey that rate the quality and timeliness standards
as four or better on a scale of one to five, with one being very dissatisfied and five being very satisfied.
The quality standard is that:
  • the legislation produced is drafted as clearly and simply as possible
  • the legislation produced gives effect to Government policy
  • the legislation produced is legally effective
  • the instructing agency is satisfied with the final product
  • advice on legislative drafting matters is provided in a professional, impartial, and responsive manner
The timeliness standard is that:
  • drafts of legislation are produced within required deadlines
90%
Select committees are satisfied that the quality and timeliness standards have been achieved as determined by survey responses from relevant select committees.
The quality standard is that:
  • advice given on matters relating to the provision of legislative drafting services, including explaining the changes made by the revision tracked version of a Bill, is objective, accurate, and sufficient

The timeliness standard is that:

  • revision tracked documents are provided for the select committee in accordance with deadlines set by or negotiated with the committee
Select committees are satisfied
Pacific Island instructors are satisfied that the quality and timeliness standards have been achieved as determined by survey responses from relevant Pacific Island instructors.
The quality standard is that:
  • advice given on matters relating to the provision of legislative drafting services is objective, accurate, and sufficient

The timeliness standard is that:

  • revision tracked documents are provided to Pacific Island instructors in accordance with agreed deadlines
Pacific Island instructors are satisfied
Proportion of Bills drafted by the PCO and introduced that are peer reviewed.
The quality standard for peer reviewing Bills is that:
  • Bills drafted by the PCO are reviewed twice before introduction for their legal effectiveness, workability,
    compliance, structure, and readability
80%
Proportion of regulations drafted by the PCO and submitted to Cabinet that are peer reviewed.
The quality standard for peer reviewing regulations is that:
  • regulations drafted by the PCO are once beforebeing submitted to Cabinet for their legal effectiveness, workability, compliance, structure, and readability
80%

The performance measures and standards for peer reviewing exclude Bills drafted by the Pacific Island desk and local, private, and Members' Bills.
There are also some instances when peer review of regulations is not required. This includes:

  1. single date commencement orders (if not revoking a commencement order and replacing it with a new commencement order)
  2. levies and fees if the change relates to figures only
  3. ministerial notices that are pro forma (no choice regarding wording)
  4. takeovers exemption notices unless a class notice.
Proportion of all introduced Bills drafted by the PCO that are proofread.
The quality standard for proofreading Bills is that:
  • Bills drafted by the PCO are read in full at least twice by Editorial Services to detect errors before introduction
97%
Proportion of secondary legislation (regulations, orders, etc) drafted by the PCO that are proofread.
The quality standard for proofreading secondary legislation is that:
  • secondary legislation drafted by the PCO is read in full at least once by Editorial Services to detect errors before it is submitted to Cabinet
97%
The performance measures and standards for proofreading exclude Bills drafted by the Pacific Island desk.

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