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Publications Manager

6 month fixed term or secondment

We are seeking an experienced and motivated Publications Manager to join our Publications team on a 6 month fixed term, or secondment, to cover the incumbent while they are temporarily seconded to another role. This is your chance to work in the heart of central government, and help make great law for New Zealand.

What we do

The Parliamentary Counsel Office (PCO) is a key legislation adviser to the Government and to Parliament, and is New Zealand’s legislative drafting and publishing office.

We work with others to make legislation that is fit for purpose, constitutionally sound, and accessible to all users. 

Ka mahi mātau me ētahi atu ki te tuhituhi ture e rite ana mō ana kaupapa, e aro ana ki ngā tikanga whakahaere kāwanatanga, ā, e wātea ana ki ngā kaiwhakamahi katoa.

About the team

The Publications team is responsible for providing specialist legislation publication services to ensure easy access to New Zealand’s legislation (legislation.govt.nz). As part of the Access and Digital Strategy group, the Publications Unit prepares legislation for publication (including Bills for Parliament and secondary legislation for Executive Council), incorporates and checks amendments into principal legislation (ie, produces consolidations), updates legislation details, and provides assistance and service to other teams within the PCO and external agencies.

About the role

Reporting to the Acting Deputy Chief Executive, Access and Digital Strategy, the Publications Manager plays a key role within the PCO. You will manage a team of 12 Publications Officers, ensuring work gets delivered to a high standard. You will also need to liaise with outside agencies such as the Department of Prime Minster and Cabinet, Office of the Clerk, the drafting manager at IRD, and the Gazette Office.

Above all you will be required to take accountability for preparing, compiling and publishing all Bills and Acts of Parliament, as well as all secondary legislation drafted by the PCO.

About you

You will have proven management and leadership experience, along with the ability to think strategically. You will be an expert at managing people, and be able to nurture relationships. You will be comfortable with reporting and business planning, and be able to work within high pressure situations, leading your team through them.  Working in an agile and flexible way is second nature to ensure deadlines are met.  Above all, experience with legislation and knowledge of the legislative process is essential.

Working here

We’re collaborative and friendly and share a vision to make great law for New Zealand. We’re committed to our people’s wellbeing, providing support and opportunities for you to thrive. We offer flexible working arrangements to support work life balance and our environment is inclusive and we believe that you should bring your authentic self to work.

This is an excellent opportunity to join a professional and highly respected organisation.

Applications will only be accepted if they include the PCO application form and a letter of application sent to applications@pco.govt.nz

Applications close: 8am Monday 2 May 2022

How to apply »

For more about the role, please see the job description and person specification below.

Job description

Workplace

Parliamentary Counsel Office
Reserve Bank Building
2 The Terrace
Wellington 6160

Reports to

DCE Access and Digital Strategy

Responsible for

12 Publications Officers

Liaises with

Internal

PCO staff
Chief Parliamentary Counsel (CPC)
Deputy Chief Parliamentary Counsel (DCPC) Drafting

External

Government Departments
Crown Entities and other bodies that make secondary legislation
Office of the Clerk of the House of Representatives
Inland Revenue Department (IRD) Tax Law Drafting Unit
Contracted printer
Cabinet Office
Gazette Office

Primary purpose

The primary purpose of the position is to:

(a)  take accountability for preparing for introduction to Parliament all Bills, and compiling and publishing all Bills and Acts of Parliament

(b) take accountability for preparing for Legislative Council all secondary legislation drafted by PCO, and publishing it

(c)  lead relations with the Department of Prime Minster and Cabinet, Office of the Clerk, the drafting manager at IRD, and the Gazette Office to support (a) and (b)

(d)  manage and lead the team of Publications Officers to deliver a quality service under (a) to (c), ensuring the team is recruited, structured, trained and flexible in work planning and operations

(e)  provide support to the DCE Access and Digital Strategy on achieving the PCO’s strategic initiatives for access to legislation, including through contributing to operational and strategic advice.

Key accountabilities

The Publications Manager will:

  1. develop and manage systems, relationships and staff to ensure (a) to (d) in the purpose above
  2. contribute to the strategic management of PCO
  3. monitor and report on the team’s work
  4. undertake personnel management including recruitment, on-going development and performance management
  5. ensure the team has a service delivery focus by being flexible and agile
  6. ensure the documentation, review and maintenance of the Publications Unit processes
  7. ensure deadlines are met and, if there is any difficulty meeting the deadlines, negotiate revised deadlines that meet client needs
  8. protect the integrity of documents as they pass through each stage of the legislative process and ensure compliance with the PCO’s security policy
  9. develop, negotiate and manage printing and publishing contracts
  10. manage the processes and procedures to ensure the timely incorporation of amendments into principal legislation
  11. develop and maintain effective working relationships with a wide range of contacts, both internal and external
  12. liaise and work co-operatively with the CPC, DCPCs, Drafting Team Managers and the Legislation Services Manager to facilitate and advise on timely and quality drafting and publishing by the office
  13. work co-operatively with all other teams across the office
  14. assist in the development of services in response to the growth and development of the PCO
  15. be aware of and promote new initiatives and developments across the office
  16. take the lead in recommending opportunities to enhance practices or extend services provided by the team
  17. manage a budget within PCO policies to deliver the above
  18. keep up to date with publishing industry trends and developments.

Person specification

The ideal Publications Manager will have:

  1. strong management and leadership skills and experience, and experience of strategic thinking and strategy development and implementation
  2. highly developed skills in managing internal and external stakeholders, and an ability to develop new relationships and manage conflicting demands
  3. proven ability in leading and developing a team to provide high quality services within tight deadlines and dealing with multiple stakeholders and complex issues
  4. highly developed skills in dealing with ambiguity and change, and an ability to lead a team to deliver in ambiguous situations
  5. experience in working with legislation
  6. strong contract management experience
  7. business planning and reporting experience
  8. demonstrated ability to develop new systems and develop new staff to implement and continuously improve them.

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