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Publications Officer

The Parliamentary Counsel Office (PCO) provides legislative drafting services to the Government and publishes official legislation online and in hard copy.

The PCO is committed to contributing to Great Law for New Zealand. As part of that commitment, the Publications team is responsible for providing specialist legislation publication services to ensure easy access to New Zealand’s legislation (www.legislation.govt.nz).

We are looking for motivated and experienced team players to join our Publications team.

The work of the Publications Unit includes: preparing legislation for publication (including Bills for Parliament and secondary legislation for Executive Council), incorporating and checking amendments into principal legislation (ie producing consolidations), updating legislation details, and providing assistance and service to other teams within the PCO and external agencies.

Experience with legislation and knowledge of the legislative process would be helpful, but is not essential.  Publications Officers must be able to work flexibly as part of a team to tight deadlines, have a high level of concentration and attention to detail, and be able to establish and maintain good working relationships with others. Good communication skills are essential for liaising with staff at Parliament and other external agencies. Most of the work is carried out using an in-house drafting and publishing system and you will need to be comfortable with using technology and carrying out most of your work within that environment. You will need to be able to be part of a team roster for evening shifts on Parliamentary sitting days (2 pm to 10 pm Tuesday to Thursday of sitting weeks).

For more about the roles see the job description and person specification below.

Applications close:  8am on Tuesday 8 February 2022

How to apply »

Job description

Workplace

Parliamentary Counsel Office
Reserve Bank Building
2 The Terrace
Wellington 6160

Reports to

Publications Manager

Liaises with

PCO staff
Office of the Clerk of the House of Representatives (Office of the Clerk)
Cabinet Office
Gazette Office
Other Government and non-government agencies who make legislation
Contracted printer

Primary purpose

PCO is committed to contributing to Great Law for New Zealand. As part of that commitment, the Publications Unit is responsible for providing a specialist legislation publication service to ensure easy access to New Zealand’s legislation.

Key accountabilities          

The key accountabilities of the Publications Officer are to­—

  1. publish legislation to the New Zealand Legislation website (www.legislation.govt.nz);
  2. keep legislation up-to-date by incorporating amendments into legislation and carrying out quality assurance of that work;
  3. identify future amendments in current legislation and ensure that they are noted for incorporation;
  4. provide a service to the Office of the Clerk by—
    • working rostered shifts to support the requirements of the House on sitting days;
    • returning proofs within specified times and ensuring the prompt publication of proposed legislation as required;
    • liaising with Office of the Clerk staff and keeping them informed if issues arise; and
    • maintaining strict confidentiality;
  5. work with the contracted printer by—
    • providing additional information promptly if issues arise or changes occur; and
    • supplying legislation within timeframes that enable the contracted printer to meet deadlines;
  6. contribute to the ongoing development of the Publications Unit by—
    • improving the work of the unit;
    • sharing skills with other staff of the unit;
    • assisting in developing and documenting systems and processes to agreed standards;
    • suggesting and implementing improvements in the systems and processes; and
    • being aware of PCO strategies and how their intentions affect the whole of the PCO;
  7. maintain good external relationships, in particular with other agencies who make legislation (eg, by providing advice and assistance when required);
  8. provide assistance with projects and support the work of other teams within the PCO, in particular provide back-up proofreading assistance to the Legislation Services Unit;
  9. support the Publications Manager in the continual improvement and ongoing development of services, including assisting with the training and development of other staff; and
  10. undertake any other related duties as required by the Publications Manager.

Person specification

Experience
  1. It would be an advantage if the Publications Officer has worked with legislation or has an understanding of the legislative process but it is not essential.
  2. The ideal Publications Officer will—
    • have delivered a service that required tight deadlines to be consistently met;
    • enjoy being in an environment that requires a high level of accuracy and attention to detail; and
    • have worked in and contributed to a collaborative team environment.
Skill requirements

The ideal Publications Officer will—

  1. be able to multi-task on various jobs that all require a high level of concentration and attention to detail;
  2. be proactive and flexible in their approach to work;
  3. demonstrate personal integrity;
  4. build and maintain effective interpersonal relationships;
  5. effectively and efficiently co-ordinate, perform, and progress work to completion;
  6. provide high-quality results;
  7. continually develop knowledge and skills;
  8. follow and apply processes that contribute to the making and publication of legislation (eg, completing quality assurance checks of legislation); and
  9. be able to become highly skilled in the use of PCO tools, technology, and processes (eg, PCO’s in-house XML editor).

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