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Publications Officer and Legislation Officer

The Parliamentary Counsel Office (PCO) provides legislative drafting services to the Government and publishes official legislation online and in hard copy.

The PCO is committed to contributing to Great Law for New Zealand. As part of that commitment, the Publications Unit and Legislation Services Unit are responsible for providing specialist legislation publication and proofreading services to ensure easy access to New Zealand’s legislation (www.legislation.govt.nz).

We are looking for motivated and experienced team players to join our Publications and Legislation Services units.

The work of the Publications Unit includes: preparing legislation for publication (including Bills for Parliament), incorporating and checking amendments into principal legislation (ie producing reprints), updating legislation details, and providing assistance and service to other teams within the PCO and external agencies.

Experience with legislation and knowledge of XML, HTML, or other structured text would be helpful, but is not essential. Good communication with staff at Parliament and other external agencies is an important part of the role to ensure that publishing deadlines are met. You will need to be able to be part of a team roster for an evening shift on Parliamentary sitting days (Tuesday to Thursday of sitting weeks).

The Legislation Services Unit is responsible for providing a specialist legislative proofreading service.

The ideal Legislation Officer will have a highly developed knowledge of editorial practices. Experience with legislation and the legislative process would be helpful. If you do not have previous experience with legislation, it is essential that you have the ability to acquire knowledge and apply it in the context of reading draft and published legislation. An editorial qualification would also be an advantage.

Publications Officers and Legislation Officers must be able to work flexibly and to tight deadlines, must have good communication skills, and must be able to establish and maintain good working relationships with others.

For more about the roles see the job description and person specification for the Publications Officer and the Legislation Officer below.

Applications close:  5pm Wednesday 26 August 2020

How to apply »

Publications Officer

Job description

Workplace

Parliamentary Counsel Office
Reserve Bank Building
2 The Terrace
Wellington 6160

Reports to

Publications Manager

Liaises with

PCO staff
Office of the Clerk of the House of Representatives (Office of the Clerk)
Cabinet Office
Gazette Office
Other Government and non-government agencies who make legislation
Contracted printer

Primary purpose

PCO is committed to contributing to Great Law for New Zealand. As part of that commitment, the Publications Unit is responsible for providing a specialist legislation publication service to ensure easy access to New Zealand’s legislation.

Key accountabilities          

The key accountabilities of the Publications Officer are to­—

  1. publish legislation to the New Zealand Legislation website (www.legislation.govt.nz);
  2. keep legislation up-to-date by incorporating amendments into legislation and carrying out quality assurance of that work;
  3. identify future amendments in current legislation and ensure that they are noted for incorporation;
  4. provide a service to the Office of the Clerk by—
    • working rostered shifts to support the requirements of the House on sitting days;
    • returning proofs within specified times and ensuring the prompt publication of proposed legislation as required;
    • liaising with Office of the Clerk staff and keeping them informed if issues arise; and
    • maintaining strict confidentiality;
  5. work with the contracted printer by—
    • providing additional information promptly if issues arise or changes occur; and
    • supplying legislation within timeframes that enable the contracted printer to meet deadlines;
  6. contribute to the ongoing development of the Publications Unit by—
    • improving the work of the unit;
    • sharing skills with other staff of the unit;
    • assisting in developing and documenting systems and processes to agreed standards;
    • suggesting and implementing improvements in the systems and processes; and
    • being aware of PCO strategies and how their intentions affect the whole of the PCO;
  7. maintain good external relationships, in particular with other agencies who make legislation (eg, by providing advice and assistance when required);
  8. provide assistance with projects and support the work of other teams within the PCO, in particular provide back-up proofreading assistance to the Legislation Services Unit;
  9. support the Publications Manager in the continual improvement and ongoing development of services, including assisting with the training and development of other staff; and
  10. undertake any other related duties as required by the Publications Manager.

Person specification

Experience
  1. It would be an advantage if the Publications Officer has worked with legislation or has an understanding of the legislative process but it is not essential.
  2. The ideal Publications Officer will—
    • have delivered a service that required tight deadlines to be consistently met;
    • enjoy being in an environment that requires a high level of accuracy and attention to detail; and
    • have worked in and contributed to a collaborative team environment.
Skill requirements

The ideal Publications Officer will—

  1. be able to multi-task on various jobs that all require a high level of concentration and attention to detail;
  2. be proactive and flexible in their approach to work;
  3. demonstrate personal integrity;
  4. build and maintain effective interpersonal relationships;
  5. effectively and efficiently co-ordinate, perform, and progress work to completion;
  6. provide high-quality results;
  7. continually develop knowledge and skills;
  8. follow and apply processes that contribute to the making and publication of legislation (eg, completing quality assurance checks of legislation); and
  9. be able to become highly skilled in the use of PCO tools, technology, and processes (eg, PCO’s in-house XML editor).

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Legislation Officer

Job description

Workplace

Parliamentary Counsel Office
Reserve Bank Building
No 2 The Terrace
Wellington

Reports to

Legislation Services Manager

Liaises with

Parliamentary Counsel
All other PCO staff particularly staff of the Publications Unit

Purpose

The primary purpose of the position is to contribute to the office’s functions by providing a specialist legislative proofreading service and providing feedback to Counsel and Publications Officers.

Key accountabilities

The Legislation Officer will:

Reading and recording
  • read Bills, Supplementary Order Papers, Acts and Legislative Instruments
  • bring to the attention of the drafter any readability issues, inconsistencies, potential ambiguity and errors
  • proofread non-legislation publications
  • record and maintain records of the outputs produced
Other duties as required by the line manager
  • assist in the production and updating of various in-house manuals and the documentation of work processes
  • be flexible when required to assist with projects and the development and delivery of the outputs of the Legislation Services Unit or Publications Unit
  • contribute to the testing process for the legislation drafting and publishing systems
  • assist with the checking of compilations as required by the Legislation Services Manager
  • support the Manager in the continual improvement and ongoing development of services, including assisting with the training and development of other staff
  • undertake any other related duties as required by the Legislation Services Manager.

Person specification

The ideal Legislation Officer will have highly developed knowledge of editorial practices and standards, legislative concepts and provisions and the legislative process with an ability to apply this knowledge in the context of reading draft and published legislation. An editorial qualification would be an advantage.

Skills

The ideal Legislation Officer will:

  1. demonstrate personal integrity
  2. build and maintain effective interpersonal relationships
  3. effectively and efficiently co-ordinate, perform and progress work to completion
  4. provide high-quality results for clients
  5. continually develop knowledge and skills
  6. have detailed proofreading ability
  7. demonstrate ability to analyse the language structures of legislative instruments
  8. maintain high proficiency in written English and literacy
  9. have the ability to interpret and apply styles, apply proofreading conventions and operate different office electronic tools
  10. work under pressure and prioritise to meet deadlines
  11. have knowledge of the legislation process and different legislation instruments
  12. demonstrate good communication skills
  13. have the ability to learn and change skills in accordance with PCO business needs.

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